Accounting Specialist (Madison, WI.)

Job Title:           Accounting Specialist

Reports To:      Controller

JOB SUMMARY: The Accounting Specialist is responsible for the timely and accurate processing of contract job and service-related billings, vendor purchase orders, and assisting with payroll data entry. This position will work closely with internal project managers on job set-ups, invoicing, and job costing. Regular communication with customers to follow up on and expedite past due accounts is expected. The position is responsible for vendor purchase order entry and will work with vendors to follow up on past due invoices. Responsibilities also include timesheet collection and verification, entry into the accounting software, and processing of payroll for the business unit.

VALUES

  • We approach each day with grit and enthusiasm to achieve excellence in all our daily interactions.  Seek greatness.
  • We approach challenges with a “can do attitude”.  Passion in all we do.
  • We strive to do what is right not what is easy.  Integrity always.
  • We are self-motivated and willing to learn.  Knowledge with curiosity.
  • We support and respect each other’s efforts by working together to provide the best possible outcomes– We are “Team & Co.”

QUALIFICATIONS & EXPERIENCE:

  • Associate Degree in Accounting, or equivalent education/experience
  • 2-5 years professional experience, construction industry preferred
  • Excellent attention to detail and prioritization skills
  • Professional written, verbal, and interpersonal communication skills required
  • Working knowledge of Microsoft Office
  • Sales and use tax knowledge preferred
  • Independently motivated, strong work ethic
  • Excellent multi-tasking and organizational skills
  • Ability to thrive in a fast-paced environment
  • Ability to handle sensitive and confidential information
  • Ability to work well in a collaborative environment

ESSENTIAL DUTIES: Understand and uphold company policies, as well as maintain competency in the procedures, work instructions, and other documentation required for safely, effectively, and correctly performing the duties specified below

Accounting Responsibilities

Billing

  • Fixed price billings – Prepare billings for fixed price contracts at the direction of the project manager and bill retention as needed.
  • Time and material (T&M) billings, including Guaranteed Maximum Price Billings (GMP) – Prepare billings for T&M contracts at the direction of the project manager.  Confirm that all costs associated with the contract have been properly accounted for and make sure the billing rates and mark-ups are correct.
  • Assure that all billings are prepared in accordance with any special requests of our customers including specialized forms, lien waivers and supporting documentation.

Job Costing

  • Set up contract jobs and services jobs in the ERP system.  Make sure set ups are accurate regarding type of work and sales/use tax treatment
  • Enter costs related to inventory transactions and company-owned equipment transactions
  • Transfer costs as needed to / from contract jobs and service jobs
  • Enter/Approve Change Orders as directed by Project Managers
  • Assist Project Managers with detailed job cost review
  • Final Job close out

Accounts Receivable

  • Customer setup and maintenance
  • Assist project managers in identifying past due accounts
  • Deliver monthly statements to customers
  • Communicate with customers as needed to expedite receipt of past due payments

Accounts Payable

  • Enter, reconcile, and close purchase orders
  • Review statements/past due balances with vendors and assist project managers in resolving variances in a timely manner

Payroll

  • Verify that all timecards have been received against the employee listing
  • Review timecard detail submitted by field employees for accuracy
  • Entry and review of selected payroll information

Additional Responsibilities

  • Daily bank account transaction clearing
    • Provide backup for co-workers as required
    • Provide training and support to co-workers
    • Assist with other duties as needed

REPORTING TO THIS POSITION: No direct reports

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, manipulate, handle, or feel; and talk or hear.  The employee is occasionally required to stand, walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment: Work is performed in an office environment with low to moderate noise levels. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position reports to the Madison office and attendance in the office is required.

CAD/BIM/Revit Technician (Madison, WI.)

Job Summary:
The CAD/BIM/Revit Technician works with Building Information Modeling (BIM) and other software packages and technologies. The Technician works with senior design members, Project Managers, and jobsite Foremen to develop both 2D and 3D drawings for Construction layout, to create documents that help with productivity on the jobsite, to help our team use and visualize construction documents in a more productive and easier to understand way, and for cost estimating.

Essential Functions:

  1. Develop Revit model families for general needs and project specific needs.
  2. Produce shop drawings, submittal drawings, as-built drawings, and other documents as needed for the project.
  3. Attend coordination meetings internally and externally on a project-to-project basis to assist in identifying and eliminating any potential issues as early in the process as possible.
  4. Represent the company in a professional manner by attending BIM coordination and clash detection meetings. Work with the project team to coordinate the work, clear the clashes, and meet customers’ BIM requirements.
  5. Assist with the coordination and management of electronic project files as required.
  6. Use the software – Revit, MEP, Navisworks, MS Office, Bluebeam, Robotic Total Station Software – and related technology to:Model the project’s electrical systems components such as switchgear, conduit, cable tray, and lighting with the understanding of how these systems will be installed in the field. 

    Create installation drawings for our jobsite personnel.

    Coordinate installation with other trades

    Provide information to coworkers for sub-assembly and prefabrication.

    Complete specific project requirements

Required Skills/Abilities:
• Adequate level of proficiency with Revit and Navisworks software
• Ability to bring new and innovative ideas to current processes and procedures.
• Internal drive and ambition to improve the team’s processes and efficiencies, and to develop his/her career within the company.
• Interpersonal skills that allow effective communication within the company and to outside vendors/contacts
• Ability to work with limited direction.
• Work in an environment that is heavily driven by weekly deadlines.
• Detail oriented and thorough with any and all tasks completed.
• Ability to manage changing deadlines, conditions, and priorities, as is typical in the construction industry.

Education and Experience:
High school diploma required, a background with 3D design, architecture, design/drafting desired. Will train the ambitious person who has a strong desire to learn the industry.

Physical Requirements:
Must be able to alternate between sitting and standing in a general office environment. Some travel to other offices or job sites will be required. Ability to navigate construction job sites with or without accommodation.

Location:
This is a full-time position and attendance is required at the main office located in Madison, WI.

Project Engineer (Dubuque, IA)

Position: Project Engineer

Location: Dubuque, IA

Reports to: Vice President of Operations

 

Join Us:

If you’re ready to take your skills to the next level and make a tangible impact on the world around you, Westphal & Company is your next destination. Apply today to start your journey with a team that values innovation, collaboration, and making a difference.

Position Overview:

Embark on a thrilling journey as a Project Engineer at Westphal & Co., where your passion for construction and innovation meets endless opportunities for professional growth. In this entry level role, you’ll collaborate closely with both our seasoned professionals and field staff to bring our ambitious construction projects from concept to reality. This is more than just a job; it’s a chance to shape the skyline and make a lasting impact on the communities we serve.

Your Impact:

  • Estimating Teams: Dive deep into the heart of project planning by supporting our estimating teams. You’ll master the art of performing detailed quantity takeoffs, securing competitive quotes, and finding cost-effective construction methods. Your expertise will ensure we not only meet but exceed our project estimates with precision and creativity.
  • Elevate Project Management: Be at the forefront of our projects, ensuring smooth starts and successful completions. From working with state-of-the-art project management tools like BIM to organizing vital documents and leading project start-up activities, your role is crucial. You’ll assist in managing changes, tracking material deliveries, and ensuring quality every step of the way. Your contributions will directly influence the efficiency and success of our projects.
  • Innovate and Implement: Your innovative spirit will be key in developing and implementing Quality Assurance/Quality Control procedures that set industry standards. You’ll play a significant role in project reporting, showcasing our achievements and learnings to stakeholders and clients.
  • On-Site Engagement and Learning: Immerse yourself in the heart of construction by visiting job sites, understanding the intricacies of each task, and participating in project meetings. This hands-on experience is invaluable, offering insights that can only be gained in a job trailer.
  • Contribute and Grow: Beyond specific tasks, you’ll have the freedom to suggest improvements, engage in policy and procedure optimization, and contribute to a culture of continuous improvement. Your voice will be heard, and your ideas can lead to significant innovations within our company.

Why Westphal & Company?

Career Advancement: This position is designed as a launchpad for your career. With thoughtful training and exposure to all project facets, you’re not just joining a team; you’re setting the stage for your career.

Collaborative Culture: Join a team where collaboration and support are the backbones of our success. We believe in learning from each other and together overcoming the challenges that construction projects can present.

Impactful Work: See the direct impact of your work on our community and skyline. Our projects are more than structures; they are the spaces where life happens.

Estimator (Madison and Milwaukee, WI.)

Job Summary:
This position is responsible for the quantitative analysis (takeoff), summarization, and bid preparation of prospective projects.

Essential Functions:
• Perform complete, accurate takeoffs of plans, in a timely manner.
• Build through experience an understanding of industry standards, materials, procedures, electrical code, etc.
• Possess a thorough knowledge of the company’s estimating software
• Propose value engineering suggestions on each project to management.
• Refine the estimate prior to bid submittal.
• Understand the project’s design, risks, competition, players, etc. for bid preparation.
• Understand bidding procedures and strategic opportunities relating to the bid.

Required Skills/Abilities:
• Excellent written skills and telephone etiquette.
• The ability to analyze, solve problems, and make independent decisions.
• The ability to communicate well with, have the respect of, and develop positive relationships with vendors, architects, engineers, and general contractors.
• A positive attitude, work ethic, and ability to work as part of a team.
• The ability to listen.
• Intelligence, assertiveness, and confidence when representing company interests.
• Efforts on behalf of the company’s strategic plan and achieving company’s goals.

Physical Requirements:
Must be able to alternate between sitting and standing in a general office environment. Some travel to other offices or job sites may be required.

Westphal & Company is equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Project Manager (All Locations)

Job Summary:

At Westphal & Co., Inc., a Project Manager oversees the entire electrical construction project from the initial bid to final completion, all while working to increase efficiency and profitability as the project progresses.  A Project Manager serves as the professional liaison between our company and the client and is also the primary support person for our field forces (Electricians and Low Voltage Technicians).  Accomplishing these tasks is achieved by having a well-balanced amount of time spent in both the professional office setting and on the project site.

Essential Functions:

Westphal & Company estimates projects of all types and the ideal candidate would possess the ability to estimate the following types of delivery methods:

  1. Plans and Specification.
  2. Design Build.
  3. Conceptual Estimating.
  • Perform quantity takeoffs as required.  Request, receive, and evaluate major equipment and subcontractor quotes as required.  Review quantities and totals for pricing.
  • Seek cost effective methods of construction used by field staff and project managers for inclusion in future estimates.
  • Secure most favorable material and other cost quotations.
  • Become proficient with the company’s estimating software. Check calculations and compile them to point of proposal.  Use company proprietary labor and material database when preparing estimates

Business Development

Business development is a key component to the complete project manager at Westphal & Company. Candidates should possess the ability or desire to perform the following:

  • Develop targeted customers by fostering a relationship that results in getting project opportunities.
  • Participate in activities that fall in line with the company’s business development plan.
  • Establish and promote contacts with potential and/or past clients to obtain work.  Pursue new markets for the company’s services and coordinate efforts with the Project Executive.
  • Engage in social, civic, and trade activities that will enhance the prestige and goodwill of the company.

Project Management

Managing projects at Westphal & Company require a project manager to follow our detailed system of processes which includes the following duties:

  • Oversee the pre-construction process.
  • Understand the project’s contractual requirements.
  • Maximize project profitability
  • Negotiate major material/equipment purchases.
  • Work with the project foreman to lay out, plan, schedule, and engineer the work to create the highest value for the company
  • Handle all correspondence relating to the construction project.
  • Assist in managing the project’s labor force and personnel
  • Monitor project productivity and profitability, take corrective steps as needed.
  • Attend scheduled meetings relating to the project.
  • Be familiar with the project’s manpower, equipment, and tool requirements.
  • Advise and perform monthly billings.
  • Perform monthly job cost projections to ensure an accurate WIP.

Required Skills/Abilities:

  • Excellent written skills and telephone etiquette
  • The ability to analyze problems and solve them
  • The ability to make independent decisions
  • The ability to communicate well with, have the respect of, and develop positive relationships with:
    • Electricians
    • Architectural and Engineering firms
    • General Contractor personnel
    • Clients
    • Other teammates
  • Perform sales/marketing efforts on behalf of the company
  • Ambition to attain personal and professional achievements
  • Honesty, integrity, overall standard of ethics
  • A positive attitude, work ethic, and ability to work as part of a team
  • The ability to listen
  • Intelligence, assertiveness, and confidence when representing company interests
  • A desire to innovate.
  • Efforts on behalf of the company’s strategic plan and achieving company’s goals

Education and Experience:

Minimum of two years of related project management experience with an electrical contractor, or equivalent construction industry experience.

Physical Requirements:

Must be able to alternate between sitting and standing in a general office environment.  Some travel to other offices or job sites will be required.  Ability to navigate construction job sites with or without accommodation.

 

Westphal & Company is an equal opportunity employer.  All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.