Position Overview:
The Office Assistant works with office and construction field staff to ensure the office operates efficiently and completes various projects as directed by the supervisor.
Qualifications and Experience:
• High School Diploma
• No experience necessary
• Proficient with computers and software applications including MS Office (Outlook, Word and Excel)
• Excellent interpersonal skills and a cheerful and professional attitude are a must
• The ability to comfortably greet visitors and determine the nature of their business; able to assist them
with important matters
• Highly organized, projects honesty, discretion and integrity
• Takes the initiative and actively looks for ways to help others to join our team
Specific duties:
Understand and uphold company policies, as well as maintain competency in the procedures, work instructions, and other documentation required for safely, effectively, and correctly performing the duties specified below:
1. General switchboard and phone system management as the “Voice of the Company”
• Provide relevant information to callers and screen and route calls to appropriate individuals
• Monitor general mailbox throughout the day
• Manage phone system for vacation and holiday coverage
• Maintain and distribute updated direct dial internal and external phone listings
2. Manage incoming and outgoing mail and outbound shipping
3. Manage the multifunction printers, including operation, maintenance, repair, and supplies
4. Purchase, stock and organize office supplies, breakroom supplies, and company logo clothing
5. Provide general support for branch offices
6. Assist with the creation of signage and labels as required on construction projects
7. Coordinate on-site meetings, company social activities, and travel arrangements for management staff
8. Manage company credit and fleet fuel cards
9. Assist with the preparation of paperwork required for billings on construction projects Westphal & Company is an Affirmative Action/Equal Opportunity employer and Government
contractor.
10. Perform other projects as directed.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, manipulate, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work is performed in an office environment with low to moderate noise levels. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This position reports to the Madison office and attendance in the office is required.
Our applications and resume submissions are carefully reviewed and vetted by a real person, without the use of AI or automated technology. Each submission receives personalized attention to ensure a thorough and thoughtful evaluation.
