Reports to
VP of Operations
Job Summary:
The Project Coordinator works with professional staff and construction field staff on various tasks regarding the coordination and execution of construction projects.
Major Activities:
- Supports the company’s Project Management Team including:
- Facilitates project start up activities.
- Autodesk Build site set up
- Project drawings, files, and related documentation organization
- Assists with creating purchase orders as required.
- Applies for electrical permits on multiple platforms.
- Assists with construction scheduling using Microsoft Project.
- Creates, expedites, and maintains logs for formal construction documents including:
- Shop drawing submittals
- Requests for Information
- Daily Reports
- Change Orders
- Job Specific requests
- Writes subcontracts and collects COI’s, safety prequal certifications and passes onto our customer.
- Updates construction drawings from GC’s platform to Westphal’s internal platform.
- Composes and manages project correspondence.
- Develops, implements, and tracks Quality Assurance/Quality Control QA procedures, documents, logs, and issues.
- Creates equipment directories, labels, and tags.
- Prepares project reports for management, clients, or others.
- Expedites job closeout activities including:
- Outstanding shop drawing submittals
- Operation & Maintenance manuals
- Special forms / requirements
- Affidavits
- Warranty letters
- Manufacturer start-up procedures
- Owner training
- Facilitates project start up activities.
- Updating historical cost database upon project completion.
- Performs other duties as requested by Foreman or Project Management team.
- Adheres to policies and procedures and helps update and improve them.
Required Skills/Abilities:
- Good communication and interpersonal skills
- Strong organizational and multi-tasking skills
- Excellent analytical and problem solving abilities
- Documentation management and ability to use project management tools
- Attention to detail
- Time management skills with ability to meet deadlines
Education and Experience:
- 2-5 years of project coordinator, project administration, construction administration or project manager assistant experience in the construction industry
- General contractor or subcontractor construction experience
- Experience with supporting multiple project managers or project team members
Physical Requirements:
Must be able to alternate between sitting and standing in a general office environment. Some travel to other offices or job sites may be required.
Location:
This is a full-time position and attendance is required at the main office located in Madison, WI or at one the satellite offices (currently) in Pewaukee, Janesville or Dubuque as required.
Westphal & Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.